172 | Stop Searching for Files - Create a Naming System That Works
09/06/2026 | 23 mins.
All links mentioned in the post can be found here: https://simplysquaredaway.com/172
Download Tracy's Free File Naming Formula Cheat Sheet: https://simplysquaredaway.com/fnfc
Are you tired of wasting time searching for files on your computer?
You know the feeling. You're looking for a document you know exists, but all you can find are files named "Final," "Final Final," or "New Document." Before you know it, you've spent ten minutes clicking through folders and opening files trying to find the right one.
The problem isn't your memory. It's your file names.
In this episode, Tracy shares the simple file naming convention she uses and teaches her clients to help them find files faster, reduce duplicate documents, improve team collaboration, and create a more organized business. You'll learn why your computer search is only as good as your file names, when to use dates, how to track versions, and the five rules every Organized CEO should follow.
If you're ready to spend less time searching and more time doing meaningful work, this episode is for you.
In This Episode You'll Learn:
Why file naming conventions matter more than most people realize
How poor file names create wasted time and frustration
The mindset shift from organizing for today to organizing for future you
Tracy's simple file naming formula
When to use dates in file names and when to skip them
Why version numbers are better than using "Final Final FINAL"
How consistent file names help your team find what they need
Five rules for creating a file naming convention that actually works
A simple challenge to help you start improving your file organization today
171 | She Was Losing Hours to Digital Clutter Until This with Vicky Countess
02/06/2026 | 26 mins.
All links mentioned in the post can be found here: https://simplysquaredaway.com/171
Get $250 off the Organized CEO Intensive here for a limited time.
What if the reason your business feels so exhausting… has nothing to do with working harder?
My guest today, Vicky Countess, thought she just needed to “get better at tech.” But underneath the cluttered desktop, overflowing files, and piles of paper was something deeper: frustration, wasted time, and the constant feeling of never being able to find what she needed when she needed it.
Vicky first found me through a business program where I was teaching simple digital organization strategies. She downloaded my file organization cheat sheet, started making small changes, and eventually jumped into my Black Friday offer (the Organized CEO Intensive - get now for $250 off) because she was tired of feeling scattered in her business.
Her story is going to sound VERY familiar if you’ve ever spent 20 minutes searching for one file… only to realize you saved it in three different places. 😅
In this episode, Vicky shares what digital clutter was really costing her, why organization felt emotionally heavy, the simple systems that helped her finally feel calm and confident inside her business again, and the new niche that she's not only passionate about but also starting very organized.
We talk about:
Why being “bad at tech” usually isn’t the real problem
The emotional weight of digital clutter and constant frustration
How simple file organization can save hours every week
The bookmark bar system that immediately made business easier
How small changes can create huge relief in your day-to-day work
What finally pushed Vicky to ask for help
170 | Exactly How I’d Organize My Business If I Started From Scratch
26/05/2026 | 25 mins.
All links mentioned in the post can be found here: https://simplysquaredaway.com/170
Get $500 off of Organized Coach Academy right now using the coupon code 500. --> https://simplysquaredaway.com/oca
If I had to start my business over from scratch today, I would do a LOT differently.
Not because I failed the first time…
But because I’ve learned that organization is not something you “get to later” once your business grows.
Organization is what allows your business to grow without taking over your brain.
In this episode, I’m walking you through exactly how I would organize a brand new business from day one if I were starting all over today. From digital files to time blocking to dashboards and workflows, I’m sharing the systems I would set up immediately to save time, reduce overwhelm, and create a business that actually feels sustainable.
You’ll hear:
The very first decision I would make about where to store everything
Why I would immediately create a simple file structure
The “business brain” dashboard I would build right away
How I would organize my bookmarks, links, and recurring tasks
The way I would structure my calendar and time blocks
Why organizing your mind matters just as much as organizing your files
This episode is practical, strategic, and full of the exact systems I use to run an organized business today.
If you’ve ever felt buried in tabs, downloads, scattered ideas, or inconsistent workflows, this episode will help you think differently about what it really means to build a business that supports you instead of exhausting you.
Mentioned in this episode:
Organized Coach Academy - Get $500 off right now using the coupon code 500. --> https://simplysquaredaway.com/oca
File Naming Formula Cheatsheet - Learn your formula to name your files consistently. --> https://simplysquaredaway.com/fnfc
The 5-File-Folder System - In this training, I show you how to set up a file structure. --> https://simplysquaredaway.com/5files
169 | How She Finally Created an Organized and Authentic Pitching System with Lauren Brown
19/05/2026 | 36 mins.
All links mentioned in the post can be found here: https://simplysquaredaway.com/169
Use code PITCH to get 50% off the Podcast Dashboard Bundle here: https://simplysquaredaway.com/pod
What if podcast pitching (or to media or other collaborations) didn’t have to feel chaotic, overwhelming, or totally inauthentic?
In this episode, I’m chatting with emotions coach Lauren Brown about her experience using my Podcast Pitching Dashboard Bundle and how it completely changed the way she approached visibility and podcast guesting. Lauren shares what podcast pitching looked like before she had a system, why everything felt scattered and stressful, and how getting organized helped her finally show up more confidently and authentically.
If you’ve been wanting to guest on podcasts but keep avoiding the process because it feels messy or too overwhelming, this conversation is going to feel like a deep exhale. Lauren’s story is such a good reminder that visibility gets easier when you have systems that actually support you.
We also talk about emotions in business, the ripple effect of referrals, and why your feelings are not the problem you think they are.
What You’ll Learn:
Why podcast pitching felt overwhelming and chaotic for Lauren before having a system
How the Podcast Pitching Dashboard Bundle helped simplify the entire process
The unexpected connection between emotions and visibility
Why authenticity matters so much when pitching yourself for podcast interviews
The real reason organization creates more confidence in your business
How referrals and relationships can create powerful ripple effects in your growth
What to do if you’ve been avoiding podcast guesting because it feels too complicated
Bonus - The Visibility Strategy Nobody Talks About
18/05/2026 | 12 mins.
Use coupon code PITCH to get 50% off the Podcast Dashboard Bundle until Thursday, May 21, 2026, at midnight CT --> https://simplysquaredaway.com/pod
In this bonus episode, Tracy shares a visibility strategy that she now sees in a whole new way: authentic connection.
Tracy reflects on a powerful insight from Lauren Carlisle Brown about approaching podcast guesting through the lens of authentic connection, rather than transactional networking or seeking visibility.
After completing more than 100 podcast interviews in 15 months, Tracy realized that visibility is about so much more than growing an audience or getting your name out there. The real magic came through the relationships, conversations, encouragement, and opportunities that developed along the way.
All marketing works when done consistently, but overwhelm and disorganization often interfere with consistency.
In this episode, Tracy talks about: • Why most people quit visibility strategies too soon • The hidden mental clutter behind inconsistent marketing • How authentic connection changes the energy of networking • Why organization becomes even more important once visibility starts working • How systems reduce overwhelm and create momentum
If you’ve been wanting to get more visible in your business without feeling fake, pushy, or scattered, this episode will encourage you to approach visibility in a more meaningful and sustainable way.
The Podcast Dashboard Bundle is currently 50% off through Thursday at midnight and includes Tracy’s dashboard system, pitch templates, follow-up process, and organization tools for podcast guesting and visibility outreach, as well as your own podcast (if you have one).
Click here to watch Laurie Shopland's TEDx Talk "Truth is Making a Comeback."
Or paste this into your browser --> https://youtu.be/c4Ftcp5WOf4?si=yAT1uhYLSRAOZjPV
About The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur
About The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur
About The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur
*** Top 1% Globally Ranked Podcast ***
❓Do you feel like you’re constantly putting out fires instead of creating an organized, streamlined, automated business?
❓Do you struggle to stay organized and on top of your to-do list, overwhelmed and bogged down by administrative tasks?
❓Are you ready to scale your business but need help knowing where to start implementing systems?
❓Would you like to work less and make more money?
❓Do you have ADHD or struggle to stay focused?
My podcast is the perfect resource if you answered yes to any of these questions.
I’m here to help you organize, systemize, and streamline your life coach business so you can focus on what really matters: helping your clients.
As a 15-year veteran professional organizer and certified life coach, I understand the unique challenges of being an entrepreneur, running a successful business, and serving clients. I’ve helped hundreds of people get organized. However, organizing my own business was more challenging than I thought. I had to figure out what worked, how to create processes, what software programs to use, how to track clients and leads, schedule social media consistently, and so much more.
My journey hasn’t always been easy. I’ve faced my own share of obstacles and setbacks, and I know how difficult it can be to navigate the ups and downs of entrepreneurship, keep things organized, and create systems and procedures, ALL while doing everything else in my business.
That’s why I created this podcast: to share the strategies, tools, and mindset shifts that have helped me build a strong foundation in my own business and help other life coach clients overcome these challenges and succeed on their own terms.
Through my podcast, you’ll learn how to:
🌟 Streamline your business processes and automate repetitive tasks
🌟 Build a solid foundation for scaling and growth
🌟 Develop a healthy, organized mindset that supports your success
🌟 Prioritize and create an organized calendar so you can work less and make more money
🌟 Reach more people and make a bigger impact
🌟 Organize your office, paper, digital assets, Canva, and anything else to help you.
Whether you’re just starting or have had your coaching business for years, my podcast has something for you. If you are diagnosed with ADHD or feel like you’re missing the organizing gene, I can help. If you love all things organizing, join me to learn more!
So, if you’re ready to take your life coach business to the next level, join me on this journey. Let’s organize, systemize, and streamline to become Organized Coaches!
✅ FREE Workshop: 3 Simple Steps to an Organized (and Profitable) Coaching Business → https://simplysquaredaway.com/5files
✅ Learn → https://simplysquaredaway.com/
✅ Organized Coach Academy → http://simplysquaredaway.com/oca
✅ Instagram → https://www.instagram.com/tracyhoth/
Listen to The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur, Cheques and Balances and many other podcasts from around the world with the radio.net app
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